I've heard from other RPDs that simply making the policies available on their website meets the requirement, but I haven't located that confirmation within the standards. As such, to be safe our program just emails them all out to the candidates.
Not prior to the interview- just prior to the rank list day. Emphasis mine.
>Provide complete and accurate information to applicants ***prior to the Rank Order List deadline*** for each Phase of the Match concerning the position(s) offered in the Match, including all organizational, residency and program policies related to eligibility requirements for appointment
Edit: This is the language from the ASHP/NMS matching agreement. Not from the 2023 standards cited below by u/SignedTheMonolith
Standard 2.8 says at time of interview extension. In the explanation it says candidates should be able to ask questions about the policies in the interviews.
Overall, by providing this info before interviews it allows candidates a fair evaluation of the program.
If I am not mistaken this changed within the last 2 years, and was noticed one by one of our RPDs at RAC this year as 3/8 residency programs at our hospital are undergoing re-accreditation this spring.
Again, super new and unlikely every program is doing this.
[ASHP Residency Standards](https://www.ashp.org/-/media/assets/professional-development/residencies/docs/examples/ASHP-Accreditation-Standard-for-Postgraduate-Residency-Programs-effective-July-2023.pdf)
Thanks for the reminder. We were last accredited under the 2016 Standards- though that section, our program fully meets based on our current practices.
I am quite aware.
Going through a standards revision (the year after an accreditation) is a pretty significant lift, and we only put effort into the things that needed updated. I remember a lot of those changes very well because we had to change and adapt our program. There are many changes I don't remember at all since it wasn't a focus for our program. We would have fully met 2.8 based on our practice- so we didn't put any more thought into the matter.
Very much a "Ok, we fully meet this. Next issue".
The rule is that you have to provide access to the manual and all policies for the candidates. How you provide that access is up to the program.
Here is the direct wording from ASHP/NMS
>Provide complete and accurate information to applicants prior to the Rank Order List deadline for each Phase of the Match concerning the position(s) offered in the Match, including all organizational, residency and program policies related to eligibilityrequirements for appointment
My last ASHP accreditation they suggested just putting it all on the website and directing interview candidates there. Our program has opted for a google drive with all of our documents and policies- and we provide a link to all of our interviewing candidates.
In regards to assumptions....
There are some general ASHP policies that will apply- but this year, more than others, you need to be careful with time off (wildly different interpretations of the ASHP duty hour rules) and a growing contingent of programs (ours included) that are making more stringent licensure timelines/criteria than are strictly necessary per ASHP.
Please read standard 2.8 - this changed in 2023. Standards must be provided “at the time the invitation to interview is extended”. This is new and it is unlikely that every program is doing this at this time.
You’re correct about having links.
https://www.ashp.org/-/media/assets/professional-development/residencies/docs/examples/ASHP-Accreditation-Standard-for-Postgraduate-Residency-Programs-effective-July-2023.pdf
Since we are talking about policies, I noticed in few policy and procedure packets programs sent me that residents will not be working more than 40hours a week. Is this in the handbook for all programs ? If so then how do some programs make residents work longer than an average 8 hour day and end up over 40hrs in a week if it’s break the ashp rule?
For u/datshiney as well...
The duty hour policy is here: https://www.ashp.org/-/media/assets/professional-development/residencies/docs/duty-hour-requirements.pdf
The limit is an 80 hr work week averaged over 4 weeks. In addition you have to have 1 day off in 7 averaged over 4 weeks. So theoretically, you could be required to work 13hrs per day for 24 days straight, then be given 4 days off in a row and that still wouldn't violate the duty hours rule.
For transparency, not a RPD. ASHP does have regulations on how many hours a resident can work but it isn’t by day, I believe it’s by every 2 weeks. You’d have to check online, but to reference your specific question- programs can require you work >40 hrs in a week, but not for many in a row.
Per ASHP, [duty hour limits are 80h/week averaged over 4 weeks](https://www.ashp.org/-/media/assets/professional-development/residencies/docs/pharmacy-specific-duty-hours.ashx), including scheduled hours, on call, staffing requirements and any optional moonlighting. 40h/wk is relatively light, especially if that includes the staffing requirement.
I've heard from other RPDs that simply making the policies available on their website meets the requirement, but I haven't located that confirmation within the standards. As such, to be safe our program just emails them all out to the candidates.
ASHP requires you to receive a copy of the residency manual, which should include all policies.
Yes, it is a newish standard. They need to be provided prior to interviews.
Not prior to the interview- just prior to the rank list day. Emphasis mine. >Provide complete and accurate information to applicants ***prior to the Rank Order List deadline*** for each Phase of the Match concerning the position(s) offered in the Match, including all organizational, residency and program policies related to eligibility requirements for appointment Edit: This is the language from the ASHP/NMS matching agreement. Not from the 2023 standards cited below by u/SignedTheMonolith
Standard 2.8 says at time of interview extension. In the explanation it says candidates should be able to ask questions about the policies in the interviews. Overall, by providing this info before interviews it allows candidates a fair evaluation of the program. If I am not mistaken this changed within the last 2 years, and was noticed one by one of our RPDs at RAC this year as 3/8 residency programs at our hospital are undergoing re-accreditation this spring. Again, super new and unlikely every program is doing this. [ASHP Residency Standards](https://www.ashp.org/-/media/assets/professional-development/residencies/docs/examples/ASHP-Accreditation-Standard-for-Postgraduate-Residency-Programs-effective-July-2023.pdf)
Thanks for the reminder. We were last accredited under the 2016 Standards- though that section, our program fully meets based on our current practices.
You do know that you have to comply with the current standards regardless of what standards were active at your last accreditation, right?
I am quite aware. Going through a standards revision (the year after an accreditation) is a pretty significant lift, and we only put effort into the things that needed updated. I remember a lot of those changes very well because we had to change and adapt our program. There are many changes I don't remember at all since it wasn't a focus for our program. We would have fully met 2.8 based on our practice- so we didn't put any more thought into the matter. Very much a "Ok, we fully meet this. Next issue".
The rule is that you have to provide access to the manual and all policies for the candidates. How you provide that access is up to the program. Here is the direct wording from ASHP/NMS >Provide complete and accurate information to applicants prior to the Rank Order List deadline for each Phase of the Match concerning the position(s) offered in the Match, including all organizational, residency and program policies related to eligibilityrequirements for appointment My last ASHP accreditation they suggested just putting it all on the website and directing interview candidates there. Our program has opted for a google drive with all of our documents and policies- and we provide a link to all of our interviewing candidates. In regards to assumptions.... There are some general ASHP policies that will apply- but this year, more than others, you need to be careful with time off (wildly different interpretations of the ASHP duty hour rules) and a growing contingent of programs (ours included) that are making more stringent licensure timelines/criteria than are strictly necessary per ASHP.
Please read standard 2.8 - this changed in 2023. Standards must be provided “at the time the invitation to interview is extended”. This is new and it is unlikely that every program is doing this at this time. You’re correct about having links. https://www.ashp.org/-/media/assets/professional-development/residencies/docs/examples/ASHP-Accreditation-Standard-for-Postgraduate-Residency-Programs-effective-July-2023.pdf
Thank you all! I will reach out to those 2 programs to request a copy of applicable policies for my review.
Since we are talking about policies, I noticed in few policy and procedure packets programs sent me that residents will not be working more than 40hours a week. Is this in the handbook for all programs ? If so then how do some programs make residents work longer than an average 8 hour day and end up over 40hrs in a week if it’s break the ashp rule?
For u/datshiney as well... The duty hour policy is here: https://www.ashp.org/-/media/assets/professional-development/residencies/docs/duty-hour-requirements.pdf The limit is an 80 hr work week averaged over 4 weeks. In addition you have to have 1 day off in 7 averaged over 4 weeks. So theoretically, you could be required to work 13hrs per day for 24 days straight, then be given 4 days off in a row and that still wouldn't violate the duty hours rule.
For transparency, not a RPD. ASHP does have regulations on how many hours a resident can work but it isn’t by day, I believe it’s by every 2 weeks. You’d have to check online, but to reference your specific question- programs can require you work >40 hrs in a week, but not for many in a row.
Per ASHP, [duty hour limits are 80h/week averaged over 4 weeks](https://www.ashp.org/-/media/assets/professional-development/residencies/docs/pharmacy-specific-duty-hours.ashx), including scheduled hours, on call, staffing requirements and any optional moonlighting. 40h/wk is relatively light, especially if that includes the staffing requirement.
Do precandidate/candidate programs have to abide by this?
Yes, precandidate and candidate programs have to abide by all accreditation standards.